Executive Coordinator

About CCC + CCCAction:

The Center for Community Change is committed to help build powerful and dynamic movements in diverse communities to create meaningful change. With our grassroots partners, we build the power and capacity of low-income people and communities of color to make significant policy changes in their lives.

Our focus areas include jobs and wages, immigration, retirement security, affordable housing, racial justice and barriers to employment for formerly incarcerated individuals.

For a more detailed description of our organization, please go here for CCCAction.

Position Description:

The Executive Coordinator will provide strategic support to the Managing Director, with particular emphasis on scheduling, management of administrative tasks, planning, research, writing, and project management on special projects and/or initiatives. This position will also provide backup support to the Executive office, and play a key role in promoting a sustainable, professional, organized, and collaborative atmosphere.

The Executive Coordinator is an innovative self-starter, who takes initiative and drives projects and tasks to completion.  The individual thrives in a fast-paced environment, can work both independently with minimal supervision and collaboratively as part of a team, they exercise extreme discretion, demonstrates good judgment, and are flexible and highly trustworthy.

A portion of time will be spent working with CCC’s sister organization, the Center for Community Change Action.

This position reports to: Senior Manager, Office of the Executive Director

Principal Responsibilities:

Executive Office Administration

  • Provides extensive and effective management of the Managing Director’s calendar and appointments (ensuring a clear purpose and strategic use of Managing Director’s time).
  • Supports the Managing Director’s planning for meetings by creating agendas, capturing notes, and driving timely follow-up.
  • Schedules and plans external meetings. This includes compiling and organizing relevant background materials, preparing agenda and minutes, overseeing logistics, developing and managing budgets and monitoring follow-up activities.
  • Manages key logistical support, process and submit expense reimbursements, timesheets and leave requests for the Managing Director.
  • Provides back-up scheduling/calendar management to the Executive Director and Chief of Staff, and general administrative support to the broader Executive Office.

Board of Directors

  • Serves as board liaison on all high-level administrative matters.
  • Staffs the Center for Community Change Board and Executive Committee meetings, including preparation of agenda and meeting minutes; and support to board committees as needed.
  • Creates and disseminates board notes and minutes as requested, ensuring follow-up items are handled and or communicated to the appropriate parties.
  • Oversees and manages CCC and CCCA Board meetings logistics (including budget and contract management).

Event and Project Management

  • Oversees and manages logistics for specific CCC meetings, conferences, workshops and presentations. This includes securing and managing contracts and developing and tracking budgets.
  • Coordinates projects under the supervision of the Senior Manager, Executive Office and the Managing Director.
  • Works closely and professionally with the relevant allies, partners, consultants and units across the organization to coordinate CCC meetings and/or events.

Writing and Communications

  • Writing: prepares draft presentations, drafts and formats letters and emails as appropriate for general and routine correspondence; mail correspondence, including potentially confidential information, both internally and externally.
  • Performs research and provide writing support to the Managing Director.
  • Prepares travel- or meeting-related documents, briefings, reports, etc.

Qualifications:

  • Three to five years of experience in a non-profit environment.
  • Demonstrate good judgment, flexibility and patience; exercise discretion in dealing with confidential and sensitive matters.
  • Experience managing calendars for senior-level staff/executives.
  • Excellent meeting and event planning and logistics coordination.
  • Ability to prioritize tasks and work accurately under deadlines and the pressure of a fast-paced work environment.
  • Familiarity with the world of social change organizing and advocacy.
  • Strong writing and editing skills.
  • Computer literacy required, including MS Office Suite skills.
  • Excellent inter-personal communications skills, diplomacy and discretion.
  • Team player with the capacity to be resourceful and flexible.

Salary & Benefits: $50,000-$55,000; CCC offers a competitive salary based on qualifications and an excellent benefits package, which includes 4 weeks of vacation; paid leave between December 24 and January 1; 403B retirement plan plus an additional 8% employer contribution to a Money Purchase Plan after six months of employment; and a choice of health insurance plans.

Closing Date of Position: Open Until Filled.

How to apply: Please click here to submit a cover letter sharing your personal interest as well as salary expectations, a resume, and a writing sample. Applications without all required documents will not be considered.

The Center for Community Change is an Equal Opportunity Employer