Human Resources Generalist

About CCC + CCCAction:

The Center for Community Change is committed to help build powerful and dynamic movements in diverse communities to create meaningful change. With our grassroots partners, we build the power and capacity of low-income people and communities of color to make significant policy changes in their lives.

Our focus areas include jobs and wages, immigration, retirement security, affordable housing, racial justice and barriers to employment for formerly incarcerated individuals.

For a more detailed description of our sister organization, please go here for Center for Community Change Action.

Position Description:

The Human Resources Generalist performs all activities necessary to process payroll, including researching states’ tax-related laws pertaining to employer’s and employee’s responsibility when there is a new hire and states’ final pay laws when  there is a termination; processing involuntary deductions such as levies and garnishments.  Incumbent has sole responsibility for payroll and all related activities including documenting and updating procedures and maintaining related records. The Human Resources Generalist is responsible for the accuracy of the information in the Human Resources Information System, manages all insurance billings and maintains employees files.

A portion of time will be spent doing work for CCC’s sister organization, the Center for Community Change Action.

Responsibilities:

Payroll and Benefits

  • Serves as the liaison between CCC and the outsourcing provider and point person for gathering and providing payroll, benefits and general human resources documentation/data to the outsourcing provider in a timely manner for processing
  • Reviews semi-monthly payroll, ensuring its accuracy by thoroughly auditing draft payroll reports; consulting with the Director of Human Resources and communicating issues to the payroll provider for resolution
  • Researches states’ tax-related laws pertaining to employer’s and employee’s responsibility when there is a new hire and states’ final pay laws when there is a termination
  • Registers employer in new work state
  • Provides payroll information for new state to Plan Broker to register employer for Workers’ Compensation coverage in the new state
  • Computes advanced payroll calculations such as pro-rating of salaries, garnishment orders, retroactive compensation, overtime payments and processes manual paychecks
  • Monitors employees’ eligibility for the employer’s contribution to the retirement plan and automatic enrollment of employee by deadline date. Informs employees and payroll provider accordingly. Ensures that contributions are processed in a timely manner
  • Submits retirement plan contributions each pay period to retirement plan provider
  • Responds to inquiries from staff regarding pay checks and other payroll-related questions
  • Validates Flexible Spending Account deposit reports and retirement plan contributions and loan payments reports every month against Year-to-Date totals in payroll reports
  • Ensures that the payroll provider accurately and timely files quarterly payroll reports to federal and state agencies
  • Reviews Quarterly Reports for accuracy, discrepancies and outstanding tax liabilities
  • Responsible for documenting and updating payroll processes
  • Coordinates open enrollment
  • Performs regular audits, in conjunction with broker, carriers, vendors, and finance personnel to ensure accurate employee enrollment (eligibility, coverage).
  • Reviews monthly vendor invoices for accuracy, communicates with service provider regarding discrepancies and submits invoices for payment

General

  • Prepares personnel action request forms, related letters and other employment documentation; obtains authorized signatures and disseminates approved documents for processing. Ensures that all personnel action requests are processed in a timely manner internally and externally
  • Updates staffing and diversity charts in a timely manner to ensure that staff information is current at all times
  • Provides to relevant staff, pertinent information relating to personnel actions e.g. new hires, extension of employment; terminations and changes in titles and supervisors
  • Serves as point person for General Liability and Workers’ Compensation annual audits and assists as needed with retirement plan annual audits
  • Responds to requests for employment verification
  • Creates and maintains employees’ personnel files, ensuring accuracy, compliance and confidentiality
  • Shares the responsibility of creating general Human Resources files and records and ensuring that they are kept up-to-date and maintained in accordance with legal requirements and CCC’s policies and procedures
  • Ensures the accuracy of the information in the Human Resources Information System
  • Prepares check requests as needed
  • Performs other duties as required and assigned

Qualifications: 

  • Three to five years of experience in payroll and benefits administration to include processing payroll for employees in multiple states and jurisdictions
  • Professional Human Resources (PHR) certification and/or Certified Payroll Professional (CPP) preferred
  • Familiarity with Human Resources Information Systems including payroll and timesheets systems
  • Strong knowledge of federal and state employment laws and/or willingness to research them
  • Results-oriented with strong organizational and analytical skills; excellent problem-solving and follow-through skills
  • Ability to plan and prioritize work activities, use time efficiently, complete work in a timely, accurate, and thorough manner and follow-up on assignments with a minimum of direction
  • Ability to work independently and as a team member
  • An understanding of how the interrelationship of people/ processes and technologies create results and the ability to navigate and build relationships and strategic partnerships at all levels across the organization and externally
  • Excellent interpersonal and verbal and written communications skills. Can communicate effectively and work well with staff at all levels of the organization and with others outside the organization.
  • Demonstrates diplomacy and an ability to maintain confidentiality
  • Ability to react quickly within a constantly changing environment. Flexibility to adapt style and method based on what is needed
  • A proactive approach to duties, continually looking at ways to improve processes. Remains open to others’ ideas and exhibits willingness to try new things and new ways
  • Uses initiative to deliver overall objectives; knows when to seek guidance or escalate to others and take appropriate action to minimize issues
  • Proficient with Word, Excel, and Power Point

 This position reports to: Director of Human Resources

Salary & Benefits: $60,000-$63,000; CCC offers a competitive salary based on qualifications and an excellent benefits package, which includes 4 weeks of vacation; paid leave between December 24 and January 1; 3% employer contribution to a 401k at time of hire and an additional 5% at six months of employment (8% employer contribution); and a choice of health insurance plans.

Closing Date of Position: Open Until Filled.

How to apply: Please click here to submit a cover letter sharing your personal interest as well as salary expectations, a resume, and a writing sample. Applications without all required documents will not be considered.

 

The Center for Community Change is an Equal Opportunity Employer