Temporary Executive Coordinator

About CCC + CCCAction:

The Center for Community Change is committed to help build powerful and dynamic movements in diverse communities to create meaningful change. With our grassroots partners, we build the power and capacity of low-income people and communities of color to make significant policy changes in their lives.

Our focus areas include jobs and wages, immigration, retirement security, affordable housing, racial justice and barriers to employment for formerly incarcerated individuals.

For a more detailed description of our sister organization, please go here for Center for Community Change Action.

Position Description:

The Executive Coordinator will provide high caliber logistical and administrative support to the President, with particular emphasis on scheduling, management of administrative tasks, planning, research, writing, and project management on special projects and/or initiatives. This position will also provide backup support to the broader Executive office, and play a key role in promoting a sustainable, professional, organized, and collaborative atmosphere.

The Executive Coordinator is a professional and motivated self-starter, who takes initiative and drives projects and tasks to completion.  The individual thrives in a fast-paced environment, can work both independently with minimal supervision and collaboratively as part of a team, is trustworthy and exercises extreme discretion, demonstrates good judgment, and is flexible.

A portion of time may be spent working with CCC’s sister organization, the Center for Community Change Action.

This position is a 3-6 month temporary assignment, with the possibility of conversion to a long-term position.

Principal Responsibilities:

Executive Office Administration

  • Provides extensive and effective management of the President’s calendar and appointments (ensuring a clear purpose and strategic use of President’s time).
  • Supports the President’s planning for meetings by creating agendas, capturing notes, and driving timely follow-up.
  • Schedules and plans external meetings. This includes compiling and organizing relevant background materials, preparing agenda and minutes, overseeing logistics, developing and managing budgets and monitoring follow-up activities.
  • Manages key logistical support, creates and submits expense reimbursements, timesheets and leave requests for the President and Vice President.
  • Provides back-up scheduling/calendar management to the Vice President, Managing Director, and/or Chief of Staff, and provides general administrative support to the broader Executive Office as needed.

Board of Directors

  • Provides logistical and administrative support for CCC and CCCA Board calls and meetings as requested.
  • Drafts and disseminates board notes and minutes as requested, ensuring follow-up items are handled and or communicated to the appropriate parties.

Event and Project Management

  • Provides logistical and administrative support for specific CCC meetings, conferences, workshops and presentations. This includes securing and managing contracts and developing and tracking budgets.
  • Provides support to Executive Office-driven projects, and coordinates follow-up as assigned.
  • Works closely and professionally with the relevant allies, partners, consultants and units across the organization to coordinate CCC meetings and/or events.

Writing and Communications

  • Writing: drafts and formats letters and emails as appropriate for general and routine correspondence; mail correspondence, including potentially confidential information, both internally and externally.
  • Prepares travel- or meeting-related documents, briefings, reports, etc.

Qualifications:

  • Minimum 3 years’ experience managing calendars for senior-level staff/executives.
  • Critical thinking skills necessary to effectively problem solve and drive projects to completion.
  • Excellent organizational skills and demonstrated ability to prioritize tasks, meet deadlines, multi-task and work quickly and effectively under pressure.
  • Ability to organize information and data and perform detail-oriented work with accuracy/timeliness/completeness.
  • Ability to prioritize tasks, meet deadlines and manage the pressure of a fast-paced work environment.
  • Meeting and event planning and logistics coordination experience.
  • Strong comfort level working with board members and executive level staff.
  • Three to five years of experience in a non-profit environment, and familiarity with the world of social change organizing and advocacy preferred.
  • Excellent verbal and written communications skills.
  • Computer literacy required, including MS Office Suite skills.
  • Excellent inter-personal communications skills, diplomacy and discretion.
  • Team player with the capacity to be resourceful and flexible.

This position reports to:  Senior Manager, Office of the President

Salary and Benefits: $50,000 – $55,000 annual salary.

Closing Date of Position:  Open Until Filled

How to apply: Please click here to submit a cover letter sharing your personal interest as well as salary expectations, a resume, and a writing sample.  Applications without all required documents will not be considered.

The Center for Community Change is an Equal Opportunity Employer